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If an app promised to make me smarter, faster or more efficient, I downloaded it. Time trackers, digital planners, habit trackers — you name it. I spent hours setting them up, convincedthis onewould fix my time management problems.

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For me, it shows up in the agenda I set the night before my next morning. It’s in the pause before I send a snarky email I’ll regret later. It’s the deep breath when I see my calendar looks like chaos and I realize, “This can wait.”

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If you don’t protect your time, no one else will. That’s why I block focused work sessions and treat them as sacred. Mondays and Fridays are my deep workdays — three-hour blocks dedicated to high-priority projects with zero interruptions.

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Fridays are my go-to day for recapping the week. I summarize progress, key wins and upcoming milestones tailored for teammates, customers and other stakeholders. This habit not only keeps my team aligned but also builds trust across the board.

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“Your brain is wired to do one thing at a time,” Dr. Aditi Nerurkar, an internal medicine physician and lecturer on global health and social medicine at Harvard Medical School, told me. “When you multitask, what you are doing is ‘task switching,’ doing two separate tasks in rapid succession.”

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You know what you’ve done (or not done) by day’s end. I anchor the end of my day with a simple yet powerful ritual: I write down the three priorities I need to tackle for the next morning. Just three. This is my secret to ending the day on a high note. No lingering “What am I forgetting?” stress. No waking up to chaos. I leave a sticky note on my monitor, so when I sit down the next morning, I will know exactly where to start.

On a recent Thursday morning, my sticky note read: Finalize a product requirements document, prep for a meeting with engineering on a new feature we’re building and complete the first draft of first quarter objectives and key results. By 11 a.m., I felt like I was already winning the day.

Each morning, I first ensure that those top three priorities I defined the day before are scheduled into my calendar. It is my way of forcing myself to prioritize and make sure that what needs to get done gets done efficiently. It’s a daily practice of acknowledging that while I can do anything, I can’t do everything (at least not all at once).

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Every Friday before I log off for the weekend, I plan the next week. It’s a quiet moment of reflection and foresight, identifying my top three priorities and setting the stage for a week in which I can hit the ground running. I block time next week for big projects while anticipating potential challenges and making space for deep work.

It’s a simple routine that allows me to head into the weekend with a clear mind and begin at full speedon Monday. Oh, and the best part: no more Sunday night worries about what I’ve forgotten for the week ahead.

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